The driving goals behind the effort to revamp the process whereby people request conference rooms was:
Your room reservation request is overseen by an administrator. The system matches your request based on your needs to our available rooms. The final assignment of the available rooms to your request is manually selected based on the availability of the rooms and your meeting requirements.
The rooms are assigned by the Office of the Dean based on your meeting requirements, anticipated attendance and the availability of the rooms.
If you have any questions, please contact email@example.com.
The system will attempt to put your events into the same room whenever possible; however, due to the popularity of the rooms it is very likely that we cannot accommodate every request. In situations where we cannot accommodate your reoccurring request, the system will group your assignment into available rooms during the time that you requested.
The Office of the Dean is open during working business hours: Monday through Friday from 8:00 am to 5:00 pm. It is closed on the weekends and during government holidays.
It is located in CHS 12-138.
Keys to the rooms are located at the Office of the Dean Front Desk (CHS 12-138) and can be picked up during normal business hours (Monday through Friday from 8:00 am to 5:00 pm). Please note that if you have a meeting scheduled outside of normal business hours it is your responsibility to pick up the keys during business hours.
There are approximately 13 rooms available for reservation. Please see our facilities page for a more detailed listing of our available rooms.
You can reserve a room for 6 months from the date of the request.
Click on the link Reserve a Room to start the reservation process.
There is no fee to reserve a room; however, do keep in mind that if the rooms are not kept clean and in the same configuration, users/departments will be charged a minimum $100 cleaning fee for failure to comply and may lose the privilege of utilizing these rooms in the future.
If a conference room is left dirty, in disarray, or not in the original configuration by the preceding occupant, immediate notification to the Deanís Office (firstname.lastname@example.org) should be made to avoid clean-up charges levied against current occupant.
Deans Office charges for audio visual services
Your meeting can be recorded or live-streamed and posted on your department's/group's website.
The Dean's Office will use the built in video conferencing system to provide these services for you.
For rooms without a video conferencing system or as an alternative, please contact the Computing Technology Research Laboratory for additional recording/streaming/hosting services.
Yes! To make a reservation, please contact: Kathleen Dezeeuw (email@example.com).
The rooms are not equipped with a personal computer or laptop and must be provided by the individual reserving the room.
All rooms, except for Gonda, can be cancelled 48 hours prior to the event by logging into your Room Reservation profile and canceling your reservation.
There is no charge to hold a videoconference.
Yes. Both a ethernet port is available and a wireless access point.
Please email Room Reservation Support (firstname.lastname@example.org) for any questions that you may have.
Videoconferencing uses video, audio and computing technologies to allow two or more participants in different locations to meet face-to-face and participate as if in the same room.
H323 is the standard for videoconferencing using an IP network. Each system connects by dialing an IP Address or other address schema, rather than using a telephone number.
SIP or Session Initiation Protocol is a signaling protocol for Internet conferencing, telephony, presence, events notification and instant messaging.
The likelihood of a call disconnecting during a videoconference is minimal. However, things do happen. If your call disconnects, please contact:
Audio Visual Helpdesk
Office of the Dean
David Geffen School of Medicine